How Can You Optimize Your Resume for Applicant Tracking Systems?

Let’s face it—job hunting can feel like a full-time job. You’ve perfected your resume, crafted the perfect cover letter, and hit "Apply." Then… nothing.

Here’s the thing—It’s not about you. It might be the Applicant Tracking System (ATS) creating a roadblock between you and the recruiter. ATS software is the first filter for most companies, scanning resumes to identify keywords, formats, and relevant details that match specific job criteria. Essentially, it’s the robot bouncer deciding who gets past the velvet rope to interview for your dream job.

The good news? You don’t have to feel stuck. With the right approach, your resume can become ATS-friendly and land you that coveted interview. Join nTech Workforce as we break it down step by step.

Step 1: Keep It Simple

• When it comes to resumes, less is often more. While fancy fonts, graphics, and quirky designs can catch the eye of a human, they tend to confuse the ATS. A clean, simple format ensures your resume gets through the system intact. Stick to standard fonts: Opt for classics like Arial, Times New Roman, or Calibri
• Avoid images, charts, or text boxes: they can disrupt the parsing process
• Use clear section headers:: Straightforward titles like Work Experience, Education, and Skills work best. Avoid long and creative section titles that might throw off the system
• Choose the right file format: Save your resume as a Word document (.docx) or a plain-text PDF. Creative formats can sometimes trip up ATS software.

nTech Pro Tip: Curious how an ATS might read your resume? Copy and paste it into a plain text editor like Notepad. If it looks disorganized or strange, that’s likely how the system will see it too.

Step 2: Nail the Keywords

When it comes to ATS systems, keywords are everything. Think of the job description as your treasure map, guiding you to the exact language recruiters—and the system—want to see.

• Mirror the job description: Pay close attention to how key qualifications are phrased. For example, if the posting mentions “project management,” ensure those exact words appear in your resume. Terms like “managed projects” might not be interpreted the same way
• Focus on hard skills: Focus on specific, measurable abilities like “SQL programming” or “digital marketing strategy.” While soft skills like “team player” or “strong communicator” are valuable, they’re less relevant at this stage
• Sprinkle in industry buzzwords: Use common terms that resonate in your field. If it’s a familiar concept or tool in your industry, there’s a good chance the ATS is scanning for it

• Stay Balanced: Avoid keyword stuffing, such as repeating “marketing” excessively. Instead, integrate relevant keywords naturally while showcasing your accomplishments and potential

Step 3: Structure Matters

A well-structured resume does more than look good—it helps ATS easily navigate and understand your qualifications.

• Use standard headings: Think of these as guideposts for the ATS. Common sections like Work Experience, Education, Skills, and Certifications ensure nothing gets overlooked.
• List work experience in reverse chronological order: Start with your most recent role and work backward.
• Include essential job details: For each position, list your title, company name, location, and dates of employment. Follow up with bullet points highlighting your key responsibilities and achievements.
• Highlight accomplishments by role: Clearly defined achievements tell your story and help both ATS and recruiters see your impact at a glance.

 nTech Pro Tip: A well-structured resume doesn’t just impress ATS—it also makes it easier for recruiters to appreciate your experience.

Step 4: Quantify Your Achievements

When listing job responsibilities, focus on showcasing your achievements and use specific numbers whenever possible.

For instance, instead of saying, “Managed a team of employees,” try: “Managed a team of 15 employees, increasing productivity by 20% over two years.” Quantifiable results not only grab a recruiter’s attention but also help ATS recognize the measurable impact you’ve made in previous roles.

Step 5: Don’t Forget Your Skills 

The skills section is your opportunity to pack in relevant keywords naturally without overloading the rest of your resume. Here’s how to make it count:

• Include both hard and technical skills: Tailor these to the job posting. For example:
  • Hard skills: Adobe Photoshop, data analysis, customer relationship management (CRM) software
  • Technical skills: Python, JavaScript, cloud computing
• Highlight relevant certifications: Certifications like Certified Scrum Master or Google Ads Certified directly tied to the job description can set you apart. Including these details ensures both the ATS and recruiters recognize your qualifications

 nTech Pro Tip: Certifications are an easy way to stand out from candidates who may overlook this important section.

Step 6: Include a Professional Summary

A brief professional summary at the top of your resume is a great way to showcase your value and explain why you’re a strong fit for the role. Keep it concise—about 3–4 sentences—and think of it as the hook that draws in recruiters. Including job-specific keywords here is also a smart way to grab attention.

Example professional summary:

“Results-driven marketing professional with 5+ years of experience in digital strategy, SEO, and social media analytics. Proven track record of increasing website traffic by 40% and driving engagement through targeted campaigns.”

nTech Pro Tip: Need help crafting a standout professional summary? Recruiters at staffing agencies like nTech are experts at helping candidates refine their resumes and highlight their strengths.

Step 7: Proofread and Tailor Your Resume

Mistakes can be costly when it comes to ATS. A misspelled keyword won’t match, and that could mean missing out on an opportunity. Use tools like Grammarly, spell-check, or enlist a trusted friend to proofread your resume. Also, double-check for consistency in formatting, fonts, and spacing to ensure a polished, professional look.

Tailoring your resume for each job may seem time-consuming, but it’s crucial for success. No two job descriptions are alike, so your resume should reflect the specific skills and qualifications the role demands. Customization increases your chances of catching the ATS’s attention and standing out to recruiters.

nTech Workforce Understands ATS 

Optimizing your resume for ATS isn’t about tricking the system—it’s about showcasing your qualifications in a clear, accessible way that aligns with modern hiring practices. By putting in the effort to tailor your resume and present your skills effectively, you’ll increase the chances of getting your application past the technology and into the hands of a recruiter who can recognize your potential.

With attention to detail and a little persistence, you’ll be one step closer to hearing those exciting words: “We’d like to schedule an interview.” Good luck, and happy job hunting!